Creating a Job Description

  WHAT

The Creating a Job Description model allows you to articulate a comprehensive and inclusive list of the qualifications and experience you want from potential job candidates in order to attract the right people to your organization. Your job description should not only outline the necessities and responsibilities of the job, but also describe the position in such a way that candidates can truly understand what a “day in the life” is like, and one that promotes your company’s values and culture.

The Creating a Job Description model follows these steps:

1. Identify the required and preferred qualifications and information for candidates under four topics: Job Summary, Benefits & Opportunities, Skills & Experience, and About the Company.
2. Combine any duplicate or similar items. 
3. Vote which items you feel should be included in the job description.
4. Develop an action plan to create the job description and amend it for future postings.

  WHO

The Creating a Job Description model can be used by managers and HR representatives.

  WHY

To attract the right applicants, your job description needs to be created with the ideal applicant in mind, and using detailed descriptions in order to ensure the candidates understand what a “day in the life” will be like (Conlan, n.d.). “The better you can articulate the desired characteristics and experience you want, the more targeted potential candidates will be… and that will help simplify and potentially shorten your recruiting process.” (Conlan, n.d.)

You need to describe your ideal candidate not only in terms of experience, education, and skills, but also with the types of behaviors required to fit into your company culture in a way that makes both of you happy. Top performers will choose to work for a company if there is a strong alignment between their own personal values and those of the company (Page, 2016). “Be sure to clearly promote the values on which your company is built, such as customer service, creativity and innovation, social improvement or thought leadership... Promoting the company values will help to attract like-minded individuals and will increase the likelihood of finding the right match.” (Page, 2016)

  HOW

1) NOODLE & TAG to identify the required and preferred qualifications and information for job candidates under four categories:

a) Job Summary (including purpose, responsibilities, and objectives)
b) Benefits & Opportunities (including compensation and opportunities for progression)
c) Skills & Experience (including soft/hard skills, certifications, experience, and education)
d) About the Company (including work environment, company culture, and unique offerings)

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2) COMBINE any duplicate or similar ideas.

3) VOTE which qualifications/information you feel should be included in the job description.

4) ACTION PLAN: Develop an action plan to create the job description and amend it for future postings.

  RESULTS

  • Comprehensive list of job requirements and company & role-specific information
  • Clear outline of the position to attract the right candidates
  • Action plan to create and update the job description for future use

  BENEFITS & IMPACT

This model will enable:

Quality –  Identify all the required and preferred qualifications for the position to ensure candidates are given an accurate and comprehensive idea of what the job will be like

Efficiency – Bring together both HR and role supervisors to ensure all the right information is included in the job description and that the best candidates are attracted.

Engagement  Include a diverse group of stakeholders from multiple levels and areas of the organization in the creation of the description in order to ensure its comprehensiveness and accuracy.

Agility – Quickly and easily update future job descriptions.

  REFERENCES

Page, M. (2016). Attracting top performers. MichaelPage. https://www.michaelpage.co.uk/advice/management-advice/attraction-and-recruitment/attracting-top-performers

Conlan, C. (n.d.) How to write a job description. Monster. https://hiring.monster.com/hr/hr-best-practices/recruiting-hiring-advice/attracting-job-candidates/how-to-write-a-job-description.aspx